Platform Features · Confidential
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ScopeGuard Health LLC · Branchburg, NJ · Confidential
ScopeGuard Health
← Overview
Platform Features · April 2026

Everything ScopeGuard does, and how it fits into your day.

Organized by where the value lives — at the sink, at the desk, at survey time, and in the regulatory background. Each feature is designed to remove friction from a process the administrator and tech are already doing.

At the sink

Slotting into the existing reprocessing workflow

The platform meets the sterile processing tech where the work happens — at the bedside, at the AER, at the storage cabinet. Each feature replaces a manual step with a faster, traceable digital one.

📷
Barcode scan to start
It starts where the scope does
The tech points the phone camera at the scope tag. The cycle opens automatically — pre-populated with scope ID, model, serial number, and the assigned case. No typing, no manual entry, no mistyped serials.
Replaces hand-written scope identification on paper logs
Reduces cycle start time from ~90 seconds to under 5
Eliminates wrong-scope documentation errors
⏱
Live AER countdown timer
It knows when the machine is done
When the tech starts the AER step, an in-app countdown begins based on the machine's standard cycle. The phone buzzes when the cycle completes and the next step unlocks. Mirrors what the tech already tracks mentally — without requiring the tracking.
No more "did I check on the AER yet?"
Cycle log auto-attaches when the timer hits zero
Multiple AER cycles tracked in parallel
🛡
Missed-step guard
It catches what paper misses
If the tech tries to advance past a step without confirming the previous one, the platform blocks the action with a plain-language clinical reason. Not "step incomplete" — but "leak test must be confirmed before immersion. Skipping this step is the #1 citation risk in AAAHC surveys."
Sequence enforcement prevents documentation gaps
Surfaces the clinical reason, not just the rule
Demonstrates clinical awareness — not surveillance
🔀
Multi-scope switcher
It handles the multi-scope juggle
A switcher view shows two or three scopes in mid-cycle simultaneously — each at a different step, each with its own timer. Directly addresses the most common failure mode: the tech is running CF-001 and CF-002 at the same time and one set of documentation gets lost. The platform holds state for all of them.
Independent state for each active scope
No more "wait, where was I on CF-001?"
Visual color coding for scopes with incidents
📎
AER log auto-attach
The AER log attaches itself
When the AER cycle finishes, the machine log appears as an attached record on the cycle automatically — with cycle number, duration, and HLD confirmation. No printing, no stapling, no filing. The AER printout, a primary source of paper waste and lost documentation, simply doesn't exist anymore.
Eliminates the paper printout entirely
Cycle ID, duration, and HLD status captured automatically
Direct integration with Medivators DSD Edge and major AER models
At the desk

Real-time visibility for the administrator

The administrator gets the visibility she's never had — without having to ask anyone what's happening or chase paper records.

📊
Live scope board
She sees it in real time
A live "today's board" on the admin dashboard shows each scope's current step, updated as the tech confirms steps. The administrator doesn't have to ask — she can see from her office that CF-001 is on Step 6 and CF-002 is in the AER cycle.
Solves the "I have no real-time visibility" administrator pain point
Pulses live to show data is current
Surfaces incidents and gaps immediately, not at end-of-day
🔔
Active alerts
Never blindsided
Scope maintenance thresholds, missed documentation steps, leak test failures, and overdue equipment returns surface immediately as actionable alerts with severity, source, and timestamp. The administrator finds out before the surveyor does.
Cycle limit warnings (per Olympus, Pentax, Fujifilm IFUs)
Leak test failure auto-logged with incident reference
Repair-out and return-overdue tracking
📈
Cycle completion trends
Not just today — this week, this quarter
A 7-day view of cycle completion volumes, plus longer-range trend data. Useful for staffing decisions, scope demand planning, and identifying days where documentation discipline slipped.
Daily, weekly, and 90-day trend views
Filter by scope, by tech, by physician
Identifies pattern of incidents or gaps over time
At survey time

Survey prep takes 30 seconds, not 4 hours

When a surveyor walks in unannounced and asks for 90 days of records, the answer is one tap away — formatted for AAAHC, TJC, or CMS depending on what they need.

📋
One-click survey export
From hours to seconds
Pick the accreditor (AAAHC / TJC / CMS), pick the date range, pick the sections to include. The platform generates a complete, properly formatted PDF report with timestamped reprocessing cycles, patient-scope linkage, AER data, and incident history.
AAAHC, Joint Commission, and CMS-formatted exports
All cycle and AER data attached automatically
Filename and metadata structured for surveyor review
✅
Survey readiness scorecard
Know your gaps before the surveyor finds them
Real-time checklist of every documentation category a surveyor will check — reprocessing logs, patient-scope linkage, AER cycle logs, incident reports, scope maintenance records, staff training, IFU versions. Each line shows pass / gap / action needed.
Surfaces gaps weeks before the survey window opens
Specific to the facility's accreditor
Days-since-last-survey countdown built in
🔍
Drill-down to the cycle level
When a surveyor asks for one specific record
Every cycle is a complete, audit-ready record on its own. Scope serial number, technician, physician, case number, every step with timestamp, AER cycle data, any incidents — surfaced in seconds when a surveyor wants to inspect a specific date or patient case.
Search by date, scope, patient case, or technician
Each cycle is independently exportable
Supports surveyor's "show me cycle X" line of questioning
In the background

Regulatory intelligence the platform handles for you

The compliance landscape changes constantly. AAMI updates standards. FDA issues safety communications. CMS adjusts survey expectations. State legislatures pass new requirements. ScopeGuard absorbs all of it — and acts on it before the administrator has to.

🎯
Accreditor-specific compliance score
Calibrated to your surveyor
A live compliance score scaled to the specific accreditor — AAAHC, TJC, or CMS — with category-level breakdown using each accreditor's actual citation framework. A facility passing AAAHC may have gaps under TJC Chapter EC.02.04.03. The platform shows the difference and exactly which records close the gap.
AAAHC, TJC, and CMS scoring side-by-side
Category-level gap identification
Specific citation chapter references for TJC and CMS CoPs
🔄
Workflow auto-update on standard change
When AAMI changes, your workflow changes
When a regulatory standard updates, the platform updates the relevant workflow step automatically — with an in-app notification explaining what changed and why the old protocol was non-compliant. The administrator doesn't have to read the standard or hire a consultant.
AAMI ST91 changes integrated within 30 days
Update history log preserved for survey defense
Backed by fractional CSPDT/CFER clinical advisor
✍️
Regulatory acknowledgment trail
Proof that you knew, when you knew it
When a regulatory update is issued, the administrator acknowledges it in the platform with one tap. The acknowledgment is timestamped to her name. When a surveyor asks "did you review the March 2026 AAMI ST91 amendment?" — there's a dated, defensible answer.
Per-update acknowledgment with timestamp
User-attributed compliance record
Surfaced in survey export as supporting documentation
🗺
State regulatory layer
Federal is the floor — state can be more
State health department requirements are tracked separately from federal standards. New Jersey's Healthcare Finance Enhancement Act, Pennsylvania DOH annual survey rules, Maryland OHCQ inspection framework — each surfaced specifically for facilities operating in that state.
NJ, PA, MD live at launch · TX following Phase 2
Flagged when state requirements exceed federal
Compliance overlap with existing exports made explicit
📡
FDA MAUDE adverse event monitor
If your scope model has a problem, you'll know
The platform monitors the FDA MAUDE adverse event database for reports involving scope models in the customer's inventory. If an Olympus CF-HQ190L has a reprocessing-related adverse event report and the facility owns three of them, an alert with the MDR number and recommended action surfaces automatically.
Automated MAUDE database parsing
Scope model and serial number matching
Action recommendation linked to specific IFU section
📊
Peer benchmarking
How do you compare to similar facilities?
Anonymized aggregated data across the ScopeGuard customer base — completion rates, incident rates, compliance scores — filtered to facilities matching the customer's profile by state, accreditor, and scope count. The administrator knows whether her 99.5% completion rate is exceptional or industry-standard.
Filtered benchmarks: state, accreditor, facility size
Top 10% / 20% / 50% percentile scoring
Becomes more valuable as customer density grows
Want to see it in action?

Try the live prototype

Every feature on this page is functional in the interactive demo — built to be experienced on an iPhone the way the sterile processing tech and administrator would actually use it.

Live demo
Open the prototype
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ScopeGuard Health LLC
971 US Highway 202N #8052 · Branchburg, NJ 08876
April 2026 · Confidential